Document Management

Business Documents and Electronic Files

Managing information is critical to the success and security of your business. The need to effectively manage business documents reaches across your organization. Business documents, whether they originate in electronic or paper form, define your business and the way that it operates.

Knowing where documents are, controlling access to them, finding them quickly, linking them to business processes, and archiving them at the right time in their lifecycle are fundamental requirements.  Lava Documents will meet these requirements for managing business documents in any electronic format.

In addition, documents can be edited directly from the Lava Documents interface - even when operating across the Internet, with content delivered and retrieved wherever you are.  No need to use the Windows file explorer any more.

Effective management of business documents lies at the heart of an effective enterprise-wide ECM strategy, enabling you to:

• Improve personal productivity by making it easier to find information

• Get more value from existing information assets by connecting them with business processes

• Improve decision making by putting corporate history at the fingertips of your managers

• Reduce risk through the effective governance of vital corporate information

• Decrease workload by editing and updating documents directly through the Lava Documents interface

Lifecycle

Lava Documents allows complete version control of documents and files, through to the archiving of obsolete documents.  Advantages of this functionality include :

• Storage of older revisions of documents

• Access to older revisions for reference

• Archiving of obsolete documents

• Access to archived documents for retrieval of embedded information

• Prevention of simultaneous update through automatic reservation and replacement

Modules

In addition to basic document lifecycle management, the following modules present functional enhancements to provide for your specific needs :

• Secure Scan provides for scanning of paper originals for archiving and communication.  Scanning may be performed anywhere, not only on the central site.

• Secure Access allows detailed determination of access privileges to any and all information content.

• Secure Search provides an advanced full-text search facility to allow location and retrieval of content with the minimum of information

• E-mail Archiving allows scheduling of regular E-mail downloads from one or more E-mail servers and any number of E-mail addresses for central archiving, search and retrieval

• Workflow provides an extremely powerful means to map your business processes to your information content and the people who perform the tasks

• LavaStream programming allows easy and powerful integration with existing applications and data repositories with the option of cyclic data retrieval or export